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There are many simple ways to reduce the cost of your next meeting, event or Conference, which do not have a lot of time. Below is a list of the ways I have in the past 15 years of experience to minimize the costs when you have little or no impact on the participants.

Using the Internet. When checking hotels, transport, equipment, rental of audio visual equipment, there are hundreds of sites that can help in the selection. For hotels I like Trip Advisor because it has more than 10 sites integrated into one site and has a great review of the meeting.Check their prices and to try the same price directly at the hotel. caterers rental of audio visual equipment And often rely on the local Chamber of Commerce and Convention and visitors authority for their member view and recommendations.

Using the peer system.E-mail community event planner, and ask for advice., and the use of groups question about LinkedIn, the type of event, corporate, and needs. Let them know right up front range of the budget or seeking to a modest budget.

Look at its largest spending for goods and cut it by 10 to 15 percent. What you spend the most in the last year?Food? Drink? In place of the meeting? Get a group of 5 to 15 people together and discuss how you can delete this item of the budget.

Find ONE cost vyríznuta completely.You may not need to start or closing reception. participants don't Budweiser bags. Cut from paper. The tradition is to be changed. The order of the budget appropriations in terms of importance and one vyríznuta!

Get accurate RSVP for the meeting or event. This will save you money is kind of far away!Many of my clients I fight on this item, but you know that it is the only way to find out how many food and drink, on the other they have to spend money by calling list. invitations and confirming their participation. Many clients have literally dropped hundreds of dollars worth of food because it is not the exact number.

Buffet style to use instead of plated starters. Buffet style, to negotiate with the contractor to provide at least 5% more food than your participants to obtain guarantees and other options!With the guarantee of the guarantee is PLATED ZIP food.

Serve No Hard Liquor.Stick with beer, wine, soft drinks and bottled water.Hard alcohol is expensive and easily via pour it.

Reduce their intake of 1 hour 30 minutes.Look at last year's data and to know when the majority of the participants reception. If you have an open bar, open it in the greatest number of participants, and make sure that you have the staff knows which opens and closes the panel.

The use of Volunteers at the event. figure out where it makes sense to have volunteers versus paid employee. in the case of conventions, offer free in exchange for work for a few hours or a day volunteers Are goodwill ambassadors. "and provide them with special tee shirts or logoed shirts.

Book your fun and speakers, as soon as possible if I give them deposit. at a great discount. Let it sure is well received by the audience, and if you have the possibility of a return to the event.

AV Event Solutions is a company events planning and business event management company, which specialises in product launches, trade shows, conferences and other corporate actions.

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